Chill Out After School Care

 

Chill Out After School Care Program is an exciting childcare program that caters for 5-13 year olds from 3-6pm.

Children enrolled in the program are picked up from school, provided with afternoon tea, homework help, and a range of fun activities.

  

Chill Out After School Parent Information

“The programme aims to provide a safe and stimulating programme that caters for the children’s different ages, gender and cultural backgrounds while attempting to meet the individual needs and interests.  The safety of the children is the paramount consideration during programme provision”.

 

      

 

After School Rates:  

1 to 2 days per week $17 per day

3 to 4 days per week $16 per day

5 days per week $14 per day ($70 per week)

CYFS funding avaliable (conditions apply)

OSCAR Accredited

If your child is not attending the After School programme on a day they are booked in for, you must notify the Franklin Sport Swim & Fitness by 12pm on the day or full charges will apply.

 

Pick up from Schools:

Patumahoe:        Pick up by School Office

Puni:                  Pick up in main hall

St Josephs:         Pick up by by school back entrance

Paerata:             Pick up at front entrance

Pukekohe East:   Pick up at front entrance

Intermediate:      Pick up at front entrance

Buckland:           Pick up is from the school bus bay

Hill School:         Pick up by School office

Valley School:    Pck up by School office

 

The Structure of the programme will be:

2:30pm - 3:30pm     Pick up from Schools

3:00pm - 3:45pm     Supervised free time

3:45pm - 4:00pm     Roll Call and Afternoon tea

4:00pm - 4:30pm     Homework time with supervisors assistance

4:30pm - 5:30pm     Planned activities

5:30pm - 6:00pm     Kids choice until pick up time. 

 

Programme Operation

The programme will provide a well-managed service that meets the needs of the local community.  The Chill Out After School Care Programme is run from the Chillout room and stadium located inside Franklin Sport Swim & Fitness centre.

 

Programme Hours

The programme will operate from 3.00pm-6.00pm during the school term.  Our School Holiday Programme runs during the weeks of the primary school holidays, normal operating hours are between 8.00am – 6.00pm.  Neither will operate on Public Holidays.

 

Fees

All fees are paid directly to Franklin Sport Swim & Fitness Centre.  Payment will be one week in advance at the start of the school term and weekly or fortnightly from then on.  For those who receive WINZ subsidy you will be informed in week two of the regular payment required (this will be the difference between weekly fees minus WINZ subsidy).  It is our preference that a regular Direct Credit Payment be set up however Cash, Cheque or Eftpos can be paid via reception at Franklin Sport Swim & Fitness.

Half way through the school term all accounts will be reviewed and parents advised if payments are ahead of schedule (due to cancellations etc.) and whether a stop on payments for a period is required.

 

Enrolment Procedures

Before a child can attend, an enrolment form must be completed in full and ALL rules and regulations must be thoroughly read and understood.  If the applicant does not understand any of the rules or regulations they will be advised to consult a member of the Franklin Sport Swim & Fitness team for further verification.

 

Confidentiality

All information on enrolment forms is collected and will be used in cases of an emergency.  No information is shared except with the owner’s permission or as required by legislation e.g. health and safety act.  All files holding confidential information will be secured and kept away from unauthorised persons.

 

Drop off and pick up

All children enrolled on the After School Programme will be picked up by Franklin Sport Swim & Fitness staff within 25 minutes of the schools finishing time.  All children and each individual school will be notified of the pick up point prior to their first day booked.  Parents, caregivers and nominated supervisors are expected to sign their children ‘out’ of the after school and holiday programme and ‘in’ to the holiday programme.  Parents, caregivers or nominated supervisors must inform staff if a person who is not listed on the child’s enrolment form will be collecting the child.  Staff will not release a child to a person who is not identified on the enrolment form.  Parents will be contacted before release.

The following steps will be taken if the child attending the after school programme is not at a pick up point within reasonable time of their school ending:

  1. Staff will look around the pick up point area and at the school for the child, i.e. speak to child’s teacher or check at school office.
  2. Ring Franklin Sport Swim & Fitness and check no messages have been left by parents and to make sure the child is attending that day.  Also ring the Chill Out cell phone and speak to the Coordinator.
  3. Parents, caregivers or nominated supervisors will be telephoned.
  4. If parents are unavailable, emergency contacts will be telephoned.
  5. If after contacting the parents, the school and the child care facility the child is still not found the police will be contacted by the parents of the child.

The following steps will be taken if a child is not picked up at the end of the after school and holiday programme:

  1. Programme attendant will check with reception staff to see whether parent has called in.
  2. Programme attendant will check enrolment form to see whether parent had made prior arrangements for child/ren to stay longer.
  3. At all times a member of staff will remain with the child however must be accompanied by another person.

 

If there is no evidence of parent contacting the centre or making prior arrangements, the parent will be immediately contacted to find out reason for lateness and the time they will be in to pick child/ren up.  For late pick up extra charges will apply, unless authorised by the Programme Coordinator.

 

Complaints

If a parent has a complaint about a staff member or the programme they should:

  1. Approach the supervisor who will attempt to rectify the situation.
  2. If the parent is still unhappy they should then contact the Programme Coordinator.  The Programme Coordinator can be contacted in the first instance.
  3. Further complaints must be made in writing and must contain details of the grievance and desired outcomes.  Management will respond to the complaint within 14 days.  Where possible, a mutually agreeable outcome will be sought.  The Programme Coordinator will keep Management informed of all verbal complaints.  Wherever possible the requests of parents will be incorporated into the programme planning and design.

 

Children with special needs

Franklin Sports Swim & Fitness chill Out After School Programme cater for children with special needs. This is provided once the Programme Coordinator is confident that the child’s need’s can be met without negatively affecting the other children.

Full information about the child’s requirements including medication, diet and supervision, must be provided by the parent/caregiver’s at the time of enrolment.  If the child requires further special aids, other than those already provided i.e. modified facilities, extra staff or staff training, management will make final approval on enrolment. Each case will be considered individually and every effort will be made to include the child within the Programme.

If a child with special needs is accepted into the programme the following guidelines will apply:

  • The child will be buddied up with another programme participant to help a smooth transition into the programme.
  • The child will be monitored initially on a daily basis and a weekly basis thereafter.  This will ensure that the child’s needs are being met.
  • Strategies for dealing with behaviour issues will be discussed with the parent on enrolment and procedures put in place for staff to follow should the need arise.  All strategies must be agreed upon with the parents and the parents must be informed of any issues.

 

Food

All children attending the after school programme will be provided with afternoon tea.  It will consist of fruit, sandwichs and biscuits.  Water will be provided at all times for the children.  Occasionally sweet treats may be given to the children as part of an activity for prizes.  Parents, caregivers or nominated supervisors are expected to brief the staff fully on any food allergies or nutritional requirements that their children have.

 

Chill Out Programme Buddy System and Policy

Any new child to enrol on the Chill Out After School Programme will be buddied up where possible with a child from their own school or a supervisor who is familiar with the Chill Out procedures and rules.  This system will continue for a period of two weeks or when the new child is at a point where they feel safe and comfortable on the programme.  This system can also be adapted for younger members of the programme who attend regularly but still need occasional guidance and support.

 

Smoke Free Policy

A smoke free policy will be adhered to at all times.  This is a Franklin District Council building, and being so no one is permitted to smoke inside the building or grounds at any time.  Staff will not smoke when on duty, in uniform or when in sight of the children.

 

For more information, feel free to contact reception on (09) 238 5240 or email Antony Petrie at antonypetrie@clmnz.co.nz

 



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